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========   Documentation
Unit Four
 

Your primary source may provide you with all the material you need on a subject. For example, if you are writing a paper on Hamlet's madness, you may find all you need in the text of Hamlet.

Similarly, if you are writing a paper on crime in your city during the last two years, you may find enough material in the local newspapers.

After going through this primary material, you may form good ideas and strong arguments on a subject. Unfortunately, your personal ideas and arguments may not be acceptable to your readers until you convince them that you are familiar with what the authorities on the subject have said or written.

You lend credibility to your writing by adequate documentation, by quoting and citing authorities on the subject.

However, in quoting and citing, you should remember the following:

If you borrow words or ideas from another writer, you must make an acknowledgement. It is plagiarism, if you don't. It is a form of theft and the punishment may be severe.
 
Don't quote extensively. Restrict your quotations to about ten percent of the total length of your paper. If you don't, you may give the impression that you have written your paper on borrowed words and ideas.
 
Don't quote repeatedly from one source only. If you do, you tell your reader that you have depended on one authority only and that you haven't read anything else. Rely on at least three different sources.
 
If possible, quote two or three words instead of an entire sentence or passage.

If you borrow words or ideas, you must acknowledge your sources.

How you acknowledge or cite depends on the subject of your paper. There are two well known systems of citing sources. In the Humanities, you follow the MLA Style; in Social Sciences and Sciences, you normally cite according to the APA Style.

One more word of caution.

Integrate your quotations into the text of what you are writing.

Examples:

Faulty:

Meaning and content in a speech fall under Davies' principle of Tongue. "It is almost wholly a matter of vocabulary" (694). The words of a speech must be carefully chosen in order to ensure a meaningful speech.

Revised:

Meaning and content in a speech fall under Davies' principle of Tongue, which "is almost wholly a matter of vocabulary" (694). The words of a speech must be carefully chosen in order to ensure a meaningful speech.

Faulty:

Paul and his rocking horse provide an example of supernatural forces at work; riding the horse gives him the names of the winners in the races. "'God told me,' he asserted" (319).

Revised:

Paul and his rocking horse provide an example of supernatural forces at work; riding the horse gives him the names of the winners in the races. When his mother asks him about his good luck, Paul simply answers, "God told me" (319).

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